Management and coordination
| Activity number | Activity description | Partners (Lead in bold) |
| A5.1.1 M36 | The project will be coordinated from VSL, who will be supported by the project management board (PMB), consisting of one representative from each partner; including the leaders of each work package. The members of the project management board will guide the project, attend the project meetings, organise the progress meetings at their local institutes and call additional meetings if needed to ensure the overall project’s success. The PMB, chaired by the coordinator, will oversee the high-level management of the project, addressing all the administrative, grant agreement and financial matters. It will take all important decisions related to the execution of the grant agreement such as: reallocation of work, responsibilities and labour between partners, settlement of problems or differences between partners. | VSL, all partners |
| A5.1.2 M36 | The work package leaders will report on the on-going progress of the project to the coordinator by e-mail and telephone conferences. Each WP Leader will be responsible for coordinating, monitoring and reporting of their WP to the VSL Coordinator. The WP leaders will arrange for at least one web-conference related to their work package in between the general face-to-face project meetings of all project partners. | VSL, VTT, LGC, JSI |
| A5.1.3 M36 | The coordinator, with support from the partners, will manage the project’s risks to ensure timely and effective delivery of the scientific and technical objectives and deliverables. | VSL, all partners |
| A5.1.4 M36 | The consortium will ensure that any ethics issues identified (see Section D3) are addressed. | VSL, all partners |
| Activity number | Activity description | Partners (Lead in bold) |
| A5.2.1 M02 | The kick-off meeting involving all partners will be held approximately one month after the start of the project, at VSL. | VSL, all partners |
| A5.2.2 M36 | There will be five formal project meetings. These meetings include the kick-off, mid‑term (around M18) and final meeting (around M36). In addition, two further meetings will be held around M09 and M27. The meetings will be held prior to reporting. The meetings will review progress and will be used to ensure partners are clear as to their role for the next period. The location of the meetings will rotate among the partners. Where possible, meetings may be held as satellite meetings to important conferences or committee meetings. | VSL, all partners |
| A5.2.3 M36 | In addition, technical meetings of work package groups may be held whenever necessary and will be arranged on an ad-hoc basis. | VSL, all partners |
| Activity number | Activity description | Partners (Lead in bold) |
| A5.3.1 M01 | One month after the start of the project a publishable summary and data management plan (DMP) will be produced and submitted to EURAMET. | VSL, all partners |
| A5.3.2 M36 + 60 days | Following Articles 17 and 20 of the grant agreement, information will be submitted to EURAMET, in accordance with the procedures issued by them to enable EURAMET to comply with its obligations to report on the programme to the European Commission.
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VSL, all partners |
| A5.3.3 M36 + 60 days | Periodic Reports (including updated data management plan, financial reports and questionnaires) will be delivered at M18 and M36 (March 2022, September 2023 + 60 days) in accordance with Article 20 of the grant agreement. All partners will provide input to these reports and the coordinator will provide these to EURAMET. | VSL, all partners |
| A5.3.4 M36 + 60 days | Final Reports will be delivered at M36 (September 2023 + 60 days) in accordance with Article 20 of the grant agreement. All partners will provide input to these reports, and the coordinator will provide these to EURAMET. | VSL, all partners |
| A5.3.5 M19 | The project will be subject to a midterm review in Spring 2022. Reports (project self‑assessment, updated publishable summary and letter from the Chief Stakeholder) will be delivered prior to the midterm reviews for Call 2019, following the schedule detailed by EURAMET for the specific review. All partners will provide input to these reporting documents and the coordinator will provide the documents to EURAMET. | VSL, all partners |
Formal reporting will be in line with EURAMET’s requirements and will be submitted in accordance with the Reporting Guidelines.